Interested in the Position? 
Contact Us!

Thanks for your interest!

WVSRC Bookkeeper Roles and Responsibilities

  • QuickBooks Online software is used for financial reporting

  • Personal computer/printer is used for all bookkeeper responsibilities

  • Monthly reconciliations of cash accounts

  • Monitor cash balances and make transfers as needed

  • Produce monthly reports for Board review (Balance Sheet, Income Statement, Budget vs Actual, other reports as requested)

  • Present financial reports to the Board at monthly meetings

  • Collect mail from the Clubhouse mailbox

  • Make deposits for funds that come in (dues checks, rental checks, sponsorship checks, youth sports payments, concessions deposits, etc)

  • Pay monthly bills and Board approved reimbursements

  • Manage return of rental deposits after event

  • Produce 1099s at year end for contract laborers (coaches and other contracted services)

  • File the annual Property Tax Listing

  • Work with the CPAs at year-end to provide required information for annual tax return (and financial statement review, if the Board deems it necessary)

  • Provide information to insurance carriers for annual audits (general liability and workers comp)

  • Maintain paper records as necessary

During spring/summer:
  • Work with Youth Sports Director to track payments received from Youth Sports Sign-Up day, and throughout the season

  • Collect daily Guard Shack concessions revenue, and reconcile to daily revenue sheets

  • Reconcile daily revenues to Membership software transactions (guest fees vs concessions, etc) to ensure revenue is properly recorded

  • Monitor cash needs at the Guard Shack

  • Cash box setup for various events

  • Pay coaches, and distribute checks on scheduled pay dates