
WVSRC Bookkeeper Roles and Responsibilities
General:
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QuickBooks Online software is used for financial reporting
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Personal computer/printer is used for all bookkeeper responsibilities
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Monthly reconciliations of cash accounts
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Monitor cash balances and make transfers as needed
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Produce monthly reports for Board review (Balance Sheet, Income Statement, Budget vs Actual, other reports as requested)
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Present financial reports to the Board at monthly meetings
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Collect mail from the Clubhouse mailbox
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Make deposits for funds that come in (dues checks, rental checks, sponsorship checks, youth sports payments, concessions deposits, etc)
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Pay monthly bills and Board approved reimbursements
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Manage return of rental deposits after event
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Produce 1099s at year end for contract laborers (coaches and other contracted services)
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File the annual Property Tax Listing
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Work with the CPAs at year-end to provide required information for annual tax return (and financial statement review, if the Board deems it necessary)
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Provide information to insurance carriers for annual audits (general liability and workers comp)
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Maintain paper records as necessary
During spring/summer:
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Work with Youth Sports Director to track payments received from Youth Sports Sign-Up day, and throughout the season
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Collect daily Guard Shack concessions revenue, and reconcile to daily revenue sheets
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Reconcile daily revenues to Membership software transactions (guest fees vs concessions, etc) to ensure revenue is properly recorded
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Monitor cash needs at the Guard Shack
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Cash box setup for various events
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Pay coaches, and distribute checks on scheduled pay dates