WVSRC Bookkeeper Roles and Responsibilities

QuickBooks Online software is used for financial reporting
Personal computer/printer is used for all bookkeeper responsibilities
Monthly reconciliations of cash accounts
Monitor cash balances and make transfers as needed
Produce monthly reports for Board review (Balance Sheet, Income Statement, Budget vs Actual, other reports as requested)
Present financial reports to the Board at monthly meetings
Collect mail from the Clubhouse mailbox
Make deposits for funds that come in (dues checks, rental checks, sponsorship checks, youth sports payments, concessions deposits, etc)
Pay monthly bills and Board approved reimbursements
Manage return of rental deposits after event
Produce 1099s at year end for contract laborers (coaches and other contracted services)
File the annual Property Tax Listing
Work with the CPAs at year-end to provide required information for annual tax return (and financial statement review, if the Board deems it necessary)
Provide information to insurance carriers for annual audits (general liability and workers comp)
Maintain paper records as necessary

Work with Youth Sports Director to track payments received from Youth Sports Sign-Up day, and throughout the season
Collect daily Guard Shack concessions revenue, and reconcile to daily revenue sheets
Reconcile daily revenues to Membership software transactions (guest fees vs concessions, etc) to ensure revenue is properly recorded
Monitor cash needs at the Guard Shack
Cash box setup for various events
Pay coaches, and distribute checks on scheduled pay dates